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School Cleaning Tender Toolkit
Two companion templates to run a compliant, well-scoped cleaning tender.
Running a cleaning tender for your school? This toolkit gives you both documents you need to run the process properly. Request the toolkit and we’ll email you both templates directly.
Template 1: Cleaning Specification & Scope of Work
The Specification defines exactly what “clean” means for your school — so every tenderer prices against the same standard.
✅ Area-by-area cleaning tasks and minimum standards
✅ Daily, weekly, term-break and annual frequencies
✅ Clear exclusions to prevent scope disputes
✅ Site protocols, quality audits and reporting expectations
Template 2: Request for Tender (RFT/RFQ)
The RFT sets out how your tender process will run and how you’ll fairly compare suppliers.
✅ Tender conditions, timetable and mandatory requirements
✅ Weighted evaluation criteria (compliance, quality systems, staffing, price and more)
✅ Tenderer response schedule for suppliers to complete
✅ Full pricing schedule, including ad-hoc and event-work rates
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About the Author
Troy Stahlhut
Executive Business Manager
With over a decade of experience in the commercial cleaning and facility services industry, Troy brings extensive operational knowledge and frontline industry insight to the development of Associated Cleaning’s educational resources.
His experience supporting Business Managers, Facility Managers, and operational teams across a wide range of sectors helps ensure every resource is practical, relevant, and grounded in real industry experience — delivering actionable strategies, not just theory.
